The importance of the BS7858 – Code of Practice
The BS7858 is a British Standard Approved and recommended approach to vetting and screening new members of staff. The process helps companies identify any employability issues that could be a concern to the company, the company’s clients and its industry.
In a time when there is an increase in fraudulent activities, no amount of security will help if the cause of the action starts from the inside. This is why the BS7858 – Code of Practice Screening & Vetting Standard recommends members of staff who are responsible for employing new people have an understanding of the process to reduce or limit any liability as a result of fraudulent activity.
In an increasingly interconnected world, ensuring the safety and security of your organisation is paramount. This is particularly true when it comes to hiring new employees or contractors who will have access to sensitive information or valuable assets. One effective way to mitigate potential risks is by implementing robust personnel security screening processes. In the United Kingdom, the BS7858 standard provides a framework for conducting such screenings. In this article, we will explore what BS7858 is, its target audience, and the two options available for implementing the standard: in-house solutions and third-party services.
What is the BS7858?
The BS7858 is a British Standard that outlines the requirements for conducting pre-employment screening of individuals who will be employed in positions of trust and security. It focuses on personnel vetting and background checks to ensure that only suitable candidates are given access to sensitive areas, information, or assets. By adhering to the guidelines set forth in BS7858, organisations can significantly reduce the risks associated with insider threats, fraud, theft, and other security breaches.
Who does BS7858 target?
The BS7858 is primarily aimed at organisations across various sectors that handle sensitive information or possess valuable assets, including but not limited to Security companies, government agencies, financial institutions, healthcare facilities, data centres, and defence contractors. It is particularly relevant for businesses that operate in high-risk environments or those with stringent compliance requirements. The standard applies to both permanent and temporary staff, as well as contractors who require access to secure areas or confidential information.
Option 1: In-House Solutions
Implementing the BS7858 in-house involves establishing an internal personnel screening department or assigning the responsibility to an existing HR or security team. This approach provides organisations with direct control over the screening process, enabling them to customise procedures to suit their specific requirements. In-house solutions involve developing and maintaining comprehensive screening policies, conducting background checks, verifying employment history, validating qualifications, checking references, and assessing the financial stability of candidates. This option is a cost-effective option, especially for small businesses but also is used to double-check screening carried out by a 3rd party provider on behalf of the company.
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Option 2: Third-Party Solutions
Alternatively, organisations can opt for third-party solutions to meet the requirements. These are specialised service providers that offer expertise in personnel security screening. They employ a range of techniques, including criminal record checks, credit checks, identity verification, and validation of employment history. By outsourcing personnel screening to a trusted third party, organisations can benefit from their expertise and reduced administration. It also provides an added layer of objectivity and impartiality to the screening process when using the BS7858 for in-house screening and vetting.
Benefits
- Mitigate risk exposure.
- Fulfill insurance requirements as stipulated by insurers.
- Meet contractual obligations set by customers, which may require BS 7858 standards.
- Safeguard the public by carefully selecting individuals for site access.
- Protect valuable assets, ensuring that staff entrusted with confidential information, security arrangements, and customer/public property meet stringent screening criteria.
